Rules for the participation of the runners at the Sibiu International Marathon 2020
- About the competition
The Sibiu International Marathon is a philanthropic running competition (each runner supports a community cause by running and supporters having the opportunity to make a donation for the cause). It is an open competition (male and female).
The races organized whithin the Sibiu International Marathon are:
- Continental Marathon – 42.195 km
- Joyson Safety Systems Half Marathon – 21 km
- Marquardt TeamRun – 4×5.3 km
- Zacaria 10k – 10 km
- Visma cross – 5 km
- Squad Race (13-17 years) – 2.7 km
- Kids Races:
- 4-5 years – 400 m
- 6-7 years – 800 m
- 8-9 years – 1200 m
- 10 -12 years – 1600 m
The Continental Marathon, Joyson Safety Systems Half Marathon, 10k and Visma Cross races are male and female. Relay teams can be mixed teams.
The competition will start in Piața Mare (Large Square) and will take place (depending on the distances of each race) in the central area of Sibiu, in adjacent areas (Sub Arini Park and ASTRA National Museum Complex) and in the villages neighboring Sibiu (Răşinari and Poplaca) for the Continental Marathon .
The route will be properly marked and will be supervised by volunteers and representatives of the Sibiu County Police and the Local Police Sibiu.
The timing of participants will be done through timing chips attached to the back of bib numbers. To record the time accurately, partcipants will mandatory wear the bib number on the front of the t-shirt or short.
In the TeamRun, timing will not be done individually for each team member, but only for the team on the whole – only the runner who finishes the 4th relay will receive a timing chip.
It is forbidden to change or transfer the bib number to other people, thus causing the disqualification of the participant.
Hydration points will be organized at km: km 3, km 5, km 10,5, km 16, km 21, km 25, km 27,5, km 31,5, km 34, km 36, km 38, km 41.5.
There you will find water and fruits, and starting with the hydration point at km 27.5 there will also be Coca Cola.
- Registration and payment
Registering as a runner is done by filling the registration form on www.maratonsibiu.ro, choosing the desired race and a supported cause. The closing date for registration is May 11, 11.59 PM.
In order to run the Continental Marathon the participant must be at least 18 years old.
Joyson Safety Systems Half Marathon race, 10k and the Visma Cross can be attended by young people under the age of 16, with the written consent of the parent / guardian.
The Squad Race race can be attended by young people aged 13-17, with the written consent of the parent / guardian.
Children attending the Kids races must have the written consent of the parent / guardian.
- Participant kits
Participant kits will be picked on Thursday, May 28, and on Friday, May 29, between 10:00 AM and 07:00 PM, in Piaţa Mare (Large Square), Sibiu.
Only runners outside Sibiu who can not reach May 30 at 7:00 PM will be able to pick up their participation kits in the morning of the competition from Piaţa Mare (Large Square).
To avoid crowding, we recommend picking up kits on Thursday and Friday.
In order to pick the participation kit it is necessary to present an identity document and complete the declaration one’s own responsibility.
For the participation of minor runners, the written consent of the parent / guardian is required.
- Storage of personal items
Near the starting area there will be a space for changing the equipment – the exchange booth – and a dedicated space for receiving the person’s objects of the runners – area values. Each space will be marked as such in the starting area.
Runners will be able to use the specially designed space as a booth to change their equipment both before and after the race.
Personal items containing equipment or other personal belongings can be handed over to the object storage area – the values of the area, based on the contest number. Their takeover is based on the bib number.
We recommend to store the items in a bag / backpack. When picked up for storage, it will be labeled with the runner number.
The personal area of the runners will be supervised by the organizer of the Sibiu International Marathon. We recommend not to store / hand over valuables, the organizer assumes no responsibility for the theft, destruction or loss of valuables.
The time interval during which the value area will work will be between: 7:30 AM – 4:00 PM.
- Participants with disabilities
People with locomotor disabilities (self-propelled manual wheelchair users) who are 16 years of age can participate in the 4 x 5,3 km TeamRun, respectively the 3rd relay, in the segment between km 10,5 and km 16, Zoo – The Museum of Traditional Folk Civilization ASTRA, where there are optimal conditions for them.
People with disabilities other than locomotor and deaf-mute people who have reached the age of 16 may start the Visma Cross, 10 km, Half marathon and Continental Marathon if they are accompanied and have the written consent of the parent / the legal guardian.
People with disabilities other than locomotor and deaf-mute people aged 13 to 17 may only start the Squad Race if they are accompanied and have the written consent of the parent / the legal guardian.
Kids with disabilities other than locomotors and deaf-mute people aged between 4 and 12 years may only take part in the races of children if they are accompanied and have the written consent of the parent / the legal guardian.
People mentioned in this chapter can benefit for free sign-up. In this regard, please send a message to [email protected]
- Start and competition
The start will be differentiated on each race in the Large Square in Sibiu, as follows:
- Continental Marathon – 08:30 AM
- Joyson Safety Systems Half Marathon and TeamRun 4 × 5.3 km – 8:45 AM
- 10k – 09:00 AM
- Visma Cross – 09:15 AM
- Squad Race 13-17 years – 09:25 AM
- Kids races will take place between 5:00 and 6:00 PM
Participants will be properly equipped for running – with appropriate clothing and footwear. If the day of the competition is sunny, there will be areas exposed to the sun. We recommend using appropriate protective measures (wearing a cap / buff, using sunscreen).
Participants will have a respectful attitude towards other runners, volunteers, representatives of local and public authorities. It is forbidden to leave trash on the race, as well as destroy the environment. Unsportsmanlike behavior or deliberate destruction of environment will result in the disqualification of the runner.
- Finish times:
- Visma Cross (5k): 1 hour (10:15);
- Squad Race: 35 minutes (10:00)
- 10k: two hours (11:00);
- Joyson Safety Systems Half Marathon / TeamRun: 3 hours and a half (12:15);
- Continental Marathon: 6 hours (2:30 PM);
Participants who exceed the time limits are disqualified.
At km 34th (the Continental Marathon race) there will be a medical facility that will check the health of the runners. If the competitor decides that the runner is unable to continue the race, the organizer reserves the right to withdraw from the race in order to protect the competitor.
The decision to withdraw from the race for any reason will be announced to the nearest volunteers.
Additional race details, relay points, award ceremony, and other events will be announced on the main communication channels of the event – www.maratonsibiu.ro and the Facebook page www.facebook.com/MaratonSibiu. We recommend tracking these channels to stay up-to-date with all the event details.
- Medical problems and first aid
Participation in races is only allowed for participants who have no medical problems and who are physically fit and prepared to run the races of the International Marathon in Sibiu.
By signing up and participating in the race, each participant declares and assumes on his own responsibility that he is fit to participate in the race to which he has entered and has consulted in this respect a specialist doctor who has given him the opinion to participate in the race to which he / signed up.
The Participant exonerates the Organizer of any liability whatsoever for any medical issue of any kind arising during or after the Event.
First Aid Points will be positioned along the race cources and in the Start / Finish area. Ambulances located at the first aid points will be notified by the organizers on the route in case of accident of the runners on the circuit and will intervene as a matter of urgency.
Runners who have withdrawn from the race can wait to go to the Start / Finish area or to call for public transport at the hydration points of the special vehicle provided by the organizers and are required to inform the organizers / volunteers whether they will travel alone to the Start / Finish area.
If a runner notices that a participant has medical problems, the runner will inform the organizers, will alert the staff from the First Aid Points or, in case of emergency, will call 112.
Participants authorize and expressly consent to be transported to the hospital / receive healthcare at the express request of the Organizer’s representatives if, in the opinion of such people, healthcare is necessary and declares that it waives any claims may have in connection with such transport and / or emergency treatment, delays or deficiencies in connection therewith.
- Accident insurance
Participation in any race of the Event is made at the sole risk of the Participant. The Organizer is not responsible for any damage of any kind suffered by the Participant as a result of participating in the race, unless the injury is a direct consequence of the Organizer’s intention. This exclusion of liability also applies to any possible damage to causes such as but not limited to injuries or death.
The Participant is solely responsible for concluding an insurance to cover any damages caused by injury, illness or death caused by participation in the Event. The participant declares that he / she is aware that attendance requires very good physical and mental health and declares that he / she is adequately prepared to participate in the Event, by conducting appropriate training for this participation.
The organizer expressly and above all instructs the Participant to perform any medical examination that proves that it is fit to participate in the Event. The Participant remains responsible to the Organizer for any damage it would cause to a third party, including another Participant, a Volunteer, etc., as a result of any act or omission that is imputable to the Participant.
- Reimbursement of enrollment fee, change of enrollment and important deadlines for runners
The deadline for registration is May 11th, 11.59PM.
In case a runner can no longer participate and does not want the tax to be donated to the cause for which he has registered, he can announce and request the reimbursement of the registration fee but only until 4.05.2020, 11:59 PM. After this date, registration fees are NOT refundable, even for those who have registered and no longer appear at the competition.
A runner has the opportunity to request the change of the race. This can be done until 15.05.2020, 11.59 PM under the following conditions: if the change is from a lower race to a larger race, you will have to pay the tax difference, if the change is from a higher race to the lower the fee, the tax difference will not return. In order to request the modification of the race, the runner must request its modification by email at [email protected], until 15.05.2020, 11:59 PM.
The organizer reserves the right to modify the race corse, the position of the hydration points or any other element that is part of the Event organization. The Organizer will also be able to change the Event date or start times at any time without paying compensation to the participants.
To the extent that the event can not occur or is interrupted for reasons beyond the control of the Organizer (such as, but not limited to administrative decisions by authorities, cases of force majeure, strikes, emergency situations, etc.) , will not be responsible for covering any damages to the participants. However, in the above situations, it will provide the enrolled participants with the opportunity to register at no other cost to the next Event of the Organizer, but without the Organizer incurring any other costs to the participants.
In case of cancellation of the event from any cause imputable to or improper to the Organizer, any participant who does not opt to subscribe to the next Event of the Organizer has the right to request and receive the registration fee. No other amount will be paid by the Organizer.
- Withdrawal, exclusion, disqualification
The organizer has the right to refuse to enroll, exclude from the race and / or to disqualify the participant who has had behaviors / attitudes / manifestations which contravene this regulation such as but not limited to the previous races or this edition :
– Has been eliminated or excluded from similar races for violation of the rules;
– There is an intention to use the Event to make known political or religious views or to damage the image of the Event;
– Infringes on a provision or provisions of the Regulation;
– Has a conduct that damages the image of the Event;
– Has been sanctioned for violating anti-doping rules;
– Is under the influence of alcohol or drugs;
– It is found after the race that the Anti-Doping Rules or Rules have been violated;
– Has caused injury to another participant / other participants due to negligence;
– The participant demonstrates unsportsmanlike behavior or commits disciplinary misconduct of any kind, as is apparent from these Rules.
- Complaints and Appeals
Eventual complaints about the ranking or participation in the event can be written at the Piaţa Mare Info Point only on the day of the competition, before the award ceremony. Upon expiration of this deadline, the Organizer will no longer consider any complaints.
Complaints will be made by the participants who signed up for the event and paid the participation fee, if such obligation exists. For minors, the contestation may only be made by one of the parents, legal guardians, or the accompanying teacher. Individuals who have been denied participation in the event or have been disqualified may appeal only at this point.
The contestation will contain the name, address, contestant’s bib number, email address, and, in short, the facts that it contests, the reasons for which it contests, and the evidence on which it supports its appeal. Insofar as during the examination of the contestation, the Organizer will need additional elements, he will request these items to the contestant or to any other people. The organizer will be able to verify any evidence and evidence he deems necessary during the appeal review. The decision taken by the organizer is final and communicated to the contestant at the email address indicated in the appeal.
- Right to image
The event may be recorded for public communication / information purposes, in any way (especially through photographs, video recordings, etc.) in any existing or future environment for international communication for any purpose, including for advertising and commercial purposes. Therefore, each participant explicitly grants the Organizer, the people empowered by the Organizer and the Beneficiaries (especially trading partners) the permission to record and reproduce on any medium in any format, such as to reproduce and represent, without any remuneration, of any kind, name, voice, image, and information relating to the sport activity carried out in the context of the Event, for a duration not exceeding 20 years from the date of the Event.
The Participant expressly authorizes the Organizer to give its Sub-Licensing Event partners the opportunity to use the image for commercial and advertising purposes. Each participant grants its full and irrevocable permission to the Organizer, to the beneficiaries (especially its trading partners) for the purpose of advertising, promotion or sales campaigns:
- to make any modifications, additions or suppressions it deems necessary to use its image under the conditions defined below;
- to include or combine his or her image with any signatures, phrases, slogans, legends, trademarks, distinctive signs, legal information, visual effects, and generally for any use in the communication materials in which they are used.
For minors, this consent is given on the condition that their rights and interests are not harmed by their parents, legal guardians (parent, guardian, etc.) who enroll in their names. The participant guarantees that the image is not the subject of an exclusive contract. The organizer, its beneficiaries and empowered people are expressly forbidden to use the name of a participant, voice or image in any pornographic, racist or xenophobic form and, more generally, any use which prejudices the participant’s dignity is prohibited.
Participants are informed and accept unconditionally that their image, registered by the official representatives of the Organizer, can be accessed on the Event site and the Facebook social media platform. Regarding the Event site and the Facebook social media platform, the participants understand and agree that any Internet user can identify them by name, surname and / or race number.
- Personal data
Collected personal data
The Sibiu Community Foundation (Organizer / FCS), as Operator, processes your personal data: name and surname, sex, date of birth, nationality, mobile phone number, country and city of residence, email, best personal time, team name (if applicable), bank coordinates, photo / video, t-shirt size.
Purpose and modality of data processing
The data is collected by FCS when you register at the Sibiu International Marathon (event) through the sign-up platform. The personal data provided by each participant through the registration form will be kept electronically. The provision of personal data is mandatory for the registration of the event participants and their proper organization and is required for the processing of racing fees. Personal racing results will also be recorded, stored, processed, and published to create the ranking, create an archive, and personalize the results on the diploma.
Refusal to provide the data
The requested data is essential to organizing the event. Therefore, in the event of the person concerned refusing to provide such data, the Operator will refuse the entry in the race. By registering, the participant agrees to the registration, processing, use of personal data for the purposes described in this paragraph.
Disclosure of personal data
FCS does not disclose your personal data to any third party, unless there is a legal obligation to do so, at the request of the entitled authorities (eg First Aid Teams, Police etc.) or when we consider it necessary to investigate, prevent or act against potentially unlawful situations in case of suspected fraud or emergency situations involving the threat to the physical integrity or security of any person.
Personal data security
The FCS has implemented reasonable technical and organizational measures to secure your personal data against accidental loss, unauthorized access, use, destruction or disclosure.
You have the following rights in accordance with this Regulation and the General Data Protection Regulation (GDPR):
– The right to be informed about the way the data is processed;
– The right to access personal information that we hold about you;
– The right to rectify the data we hold, if they are incorrect or incomplete;
– The right to be forgotten, the right to ask us to delete personal data held;
– The right to restrict the processing of personal data;
– The right to portability of data, that is, to be transferred to another organization;
– The right to object that your personal data is used for certain purposes.
In case you want to complain about how your data is managed, please contact FCS at [email protected] or in written at: Constantin Noica Street no. 57, ap. 3, Sibiu, Romania. We will analyze your referral and work together to solve the problem. We may be asking for proof of your identity.
You may revise, correct, update, or delete your personal data by request to contact the above contact details.
If you still consider that your data is not properly managed by law, you can contact the National Supervisory Authority for Personal Data Processing where you can fill a complaint.
By signing the Sibiu International Marathon, runners automatically accept this regulation.
Last update: February 2020